Sharing documents for collaboration with Google Drive

One of the advantages of using cloud services like Google, is the ability to effortlessly share documents. Documents can be shared for publication or collaboration. Before publishing documents we might need to collaborate with others in the development of a document. With Google docs we can collaborate on Docs, Sheets and slides.

To collaborate on a document it has to be shared. There are a couple of ways we can share documents for collaboration. With a document open we have a blue share button in the button bar on the right side. When we click on this button a share pane will open.



In the share pane we have an email box. The email address we enter can be for any email service, but in order to collaborate on a document, the recipient will need to login with a gmail account or other Google account. The recipients will receive an email with a link to open the document.


To the right of the email address field is a permission selector. The selector is automatically set to allow the person to edit the shared document. The other options include view and comment.

We can enter more than one email address to invite collaborators. Click the send button to share the document.


Another way to share a document is to share it within Drive. To share a document from within Drive, click once on a document.


In the button bar, click the share button.

The same share pane we saw earlier will open. Enter the recipients email address, and click the send button.

The recipients of this shared document will be able to edit the document just like we can. The only thing recipients with edit access cannot do is delete the document.


The recipients will receive an email with a link to the document, but they don’t have to go to the trouble of opening the email if they know they will be receiving access to a document. All shared documents can be found in the Shared With Me section.

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