Mac Finder Sorting Options

The Finder can be the most useful tool when working with documents. Much more useful than the desktop for daily work. Our Desktops tend to get cluttered with all the documents and folders we work on every day. The Finder can help bring some order. In this example I have a Finder window open and displaying the contents of my Desktop.

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The folders, documents and other media are sorted by name. Clicking the sort button reveals the different sort options.

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Sorting files and folders by name may not be the most useful way to sort information. If I sort my files by kind, then I get something that is a little more useful. The contents are sorted into rows that are divided into documents, folders, images, spreadsheets and even PDF documents have their own row.

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If I sort files by Application, then the files are grouped by the default application for those documents. So all documents that open with Excel are grouped in one row. All documents that open with Word are grouped into another row.

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If I choose to sort files by the date last opened, then I get rows from top to bottom that list documents that were last opened from most recent as far back as they go on my computer. The sort options for date added, modified and created do the same thing.

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The size sort option is useful if I need to find the large files that are taking up space on my computer. In this case, the files are listed from largest to smallest.

The next sort option relates to tags and I’ll be talking about tags in a separate post. Tags are very useful and I want to devote an entire post covering tags.

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The final option is to not sort the files at all. The sort options carry over into different views available in the Finder. The current view I have selected is icon view.

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In list view, the files keep their sort structure.

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The same holds true if we choose to view files with column view, and of course flow cover view will do the same thing.

Posted in Finder, Mac.