Inserting Tables in OneNote

One of the useful tools available in OneNote is the table tool. Tables are a common way to organize information in a way that allows us to lookup and compare individual values. Tables are one way of presenting raw data and information.

Tables are a way for students to organize information and make connections. Tables can include text, numerical values, and images. In this lesson, students will create a table that organizes different classes of endangered animals in their classification. The table will catalog endangered species for mammals, fish, birds, amphibians, and reptiles. To keep it manageable students will list the top five endangered animals from each classification. Tables can be used as a visual media to organize information. In this lesson we will work with tables and images.

Tables are inserted within a text box. We’ll create a page for our endangered species table. Click once anywhere on the page to create the table in a text box.




From the Insert menu options click table.


A table palette will open which allows us to select the number of columns and rows for the table. Select five rows and five columns by moving the mouse pointer over the boxes. Click once on the last box highlighted to insert the table.


Click once on the first cell of the table. We’ll provide the names of the five animal classifications across the first row.


We’ll be using images in this table. Click once in the cell below the title for mammals.


Go to the Insert menu and select online pictures.


Search for the Iberian Lynx. All image results are automatically set to display images that are in the Creative Commons. This means that the images can be used freely without the worry of violating copyright.


Click on an image to select it for insertion into the table.


Click the “Insert” button at the bottom of the search results box.


This image inserted from the Internet is really large. It takes up most of the page. You are looking at the upper left hand corner of the image.


Use one of the corner handles to resize the image into something that is a little more manageable.


Click once on the cell below and insert another image.


Search for lemurs.


The image of the Lemur is also large. The corner handles can be used to resize the image, but there is another way we can resize images.


Another way to resize the image is by using the Picture Tools option. The Picture Tools option is visible when an image is selected. Click on the Picture Tools Format tab.


There are several tools available to help resize the image. Click on the shrink button a couple of times.


The image is resized in increments of roughly five percent each time the shrink or grow button is clicked.


Resize the image until it is roughly the same size as the image above. Fine tune the image width using the image corner handles.


The scale option can be used to adjust the image size by one percentage point at a time. Use the option that works best.


We have another tool that can help format images. The other images in our table are portrait shots of endangered animals. We would like for this image to also be a portrait shot. Let’s assume we couldn’t find a good portrait shot of a wolf.


Click on the format tab in “Picture Tools” and select the crop tool.


The image will open in a crop box. Use the handles to crop around the head of the wolf. The corner handles will crop the image proportionally and the side handles will crop into the image without distorting the image.


Click on the crop button.


The cropped portion of the image will be updated.


Click on the image and use the re-size handles to adjust the image size.


When the table was first selected, we created a table with five rows and five columns. One row was used for the headings. This means that only four rows are available for the animals. We need one more row to accommodate the fifth animal. To add a row to this table, click once on one any cell in the last row.


Click on the “Layout” in the “Table Tools” tab.


Click on the option to add a row below.


We can now finish our table of endangered animals.


Our table is almost complete. We need to format the headings. Click to select a heading, then click on the Home tab to edit the font and alignment.


We can choose to select the text first. Highlighting the text will open a contextual menu of options that are related to the text and table we are editing.


We can add some style to the font for the heading by making it bold and increasing the font size. The contextual menu does not have the option to center text.


To center text we will need to access the Home tab. The center-align option is available to the left of the styles section.


We’ll add some color to the background of each heading. Select the headings by clicking and dragging across all the cells in the first row.


Click on the “Layout” option in the “Table Tools” tab and click on the “Cell Shading” option.


Click on one of the color options in the palette. Since the text is a dark black it would be a good idea to select a light contrasting color so the text is easy to read.


The table is now complete with the top five endangered species from each classification along with an image of each.
Quick Tables
We can quickly create tables in OneNote without having to use the table creation tool.


Click once on a page and type a heading that will be part of a table.


Press the tab key on the keyboard. This requires a traditional keyboard so it may not be possible to do this on a mobile device. The first title of our table is placed in a cell and another cell is created to the right.


Repeat the process with the other headings of the table. Press the enter key to create a new row.


Provide the data that will appear in the row below the headings. Repeat the process until the table is complete.

Posted in OneNote.